Setting up Legal Documents
Find the video tutorial here.
In most countries, there are certain information requirements for website operators. This usually includes an imprint, a privacy policy, general terms and conditions, and a cookie policy. And if data is processed, an addendum to the data processing is included.
To make it easier for you to get started with Mindseed, we provide templates to the best of our knowledge. Make sure to modify the template to reflect the specifics of your business.
Disclaimer
However, we cannot guarantee the correctness, completeness, and up-to-dateness of the contents. We do not assume any liability for damages that might occur due to information in these templates. This applies in particular to damages resulting from the use or non-use of the information provided.
How to apply the templates to your website
- Navigate to the bottom part of the article to the Attachments section. Here you will find the available templates. There will be an arrow pointing down on the right side of the file to proceed with downloading.
- Locate the downloaded file on your computer and proceed by editing the bright yellow sections and apply the appropriate information regarding your business.
- Select the newly edited text and paste it into Settings > Legal Settings
Why and Which Legal Documents Do I need?
Terms of Service
"Terms of Service" (also known as "Terms of Use" or "Terms and Conditions") are important legal agreements between the provider of a service or product and the user. They set out the terms and conditions under which the service or product can be used and the obligations that the user enters into.
Here are some reasons why "Terms of Service" are important:
- Legal clarity: setting clear rules and conditions in the "Terms of Service" provides clarity to both the provider and the user about what is expected and what is allowed or prohibited. This can prevent potential misunderstandings or legal disputes.
- Limitation of liability: "Terms of Service" can serve to limit the liability of the provider by excluding certain conduct or types of use, or by excluding claims for damages in the event of certain damages.
- Protection of intellectual property: in the "terms of service", the provider can regulate, for example, how the user may use content or intellectual property to protect his rights.
- Compliance with laws: By including legally required or recommended clauses in the "Terms of Service," the provider ensures that it complies with legal requirements, such as the General Data Protection Regulation (DSGVO) or the Telemedia Act (TMG).
Privacy Policy
A "data privacy policy" (also known as a "privacy notice") is an important legal agreement between the provider of a service or product and users that describes how personal information is collected, used, and protected.
Many countries, including EU countries, have data privacy laws that require service and product providers to inform users about how their data is processed and to grant them certain rights regarding their data. A "Data Privacy Policy" helps to comply with these legal requirements.
Here are some additional reasons why a "Data Privacy Policy" is important:
1. Transparency: a "data privacy policy" gives users clarity about what personal data is collected, why it is collected, how it is used, and with whom it is shared. This helps build trust and minimize user misunderstandings or concerns.
2. Protection of personal data: A "Data Privacy Policy" helps ensure that user's personal data is safe, secure, and used only for legitimate purposes. It may also require the provider to take certain security measures to ensure the integrity and confidentiality of the data.
3. Competitive advantage: a clear and comprehensive "data privacy policy" can be an important factor for users when choosing a service or product. A transparent data privacy practice can be a competitive advantage over other providers.
Legal Notice
The “legal notice” (also known as “imprint”) is legal information provided by many websites, online stores, or other digital services. In some countries, such as Germany or Austria, the “legal notice” is mandatory for certain types of websites or online stores.
It is usually a short description that includes information about the provider, their contact details, and, if applicable, other legal information.
Here are some additional reasons why a "Legal Notice" is important:
1. Transparency: a “legal notice” gives users clarity about who the provider of the service or product is, how to contact them, and what legal information is relevant. This can increase users' trust in the provider and minimize misunderstandings or uncertainties.
2. Protection of intellectual property: a "legal notice" can oblige the provider to provide certain information to protect its intellectual property. This may include, for example, a statement that certain content or trademarks are legally protected and may not be used without the provider's consent.
Data Processing Addendum
A "Data Processing Addendum" (also known as "DPA") is a legal agreement entered into between a data controller and a processor.
Many countries, including EU countries, have data protection laws that require data controllers and processors to comply with certain requirements. A "data processing addendum" can help meet these legal requirements and avoid potential penalties or other legal issues.
Here are some additional reasons why a "Data Processing Addendum" is important:
1. Clarity: A "Data Processing Addendum" provides clarity to data controllers and processors about what personal data is being processed, how it is being processed, and the responsibilities of each party. This can increase trust between the parties and minimize misunderstandings or uncertainties.
2. Protection of personal data: A "Data Processing Addendum" may prescribe specific security measures and procedures for processing personal data to ensure its protection. It may also include specific measures to maintain the confidentiality and integrity of the data that are binding on both the data controller and the processor.
3 Liability: A "Data Processing Addendum" may also include provisions for liability and indemnification if data breaches or other violations occur. This may require the data controller and processor to minimize certain risks and implement certain procedures to limit liability.
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